PRIME AE

Marketing Coordinator

March 02, 2022

PRIME AE Group, Inc. (www.primeeng.com), a multi-faceted and rapidly growing architectural and engineering firm with 19 office locations and over 475+ employees throughout the Midwest, Mid-Atlantic, and Southeast and Northeast areas, is seeking a creative, highly talented Marketing Coordinator – to join our team in Baltimore, MD.

Job Summary:

The Marketing Coordinator will be responsible for the coordination of architectural or engineering focused RFP responses, letters of interest, technical and price proposals, and other RFP and short-listed responses as needed. The ideal candidate can operate in a fast-paced, high-volume department and coordinate proposal efforts across regional offices and multiple levels of leadership.

Duties/Responsibilities:

• Works in close collaboration with Marketing Managers to develop proposals and qualifications packages in support of PRIME AE’s business line efforts
• Responsible for managing the proposal production process, including kick-off strategy meetings, preparing drafts in adherence to colored review schedules, packaging and submission
• Assist proposal teams in developing and refining winning strategies and themes, compelling messages, and persuasive benefit/differentiator pairs
• Help develop and write persuasive messages with proposal team members to best demonstrate knowledge, capabilities, and services
• Consolidate team input into clear and effective responses, and tailor project and resume information to the specific needs of the client, provide consistent formatting
• Proofread for grammar, request for proposal (RFP) compliance, and conformance to proposal strategies and win themes
• Collaborate and coordinate with graphic designer to develop package
• Assist teams in developing shortlist presentations
• Follow data capture plan set forth by the Database Proposal Manager
• Work with Director of Communications to create comprehensive proposal copy and materials for various types of submissions
• Prepare subconsultant packages as requested by PRIME AE teaming partners
• Prepare and assist in the development of Statements of Qualifications and Prequalification packages
• Assist with the printing, binding, and packaging of Proposals, Statements of Qualifications, and Pre-Qualifications for the home office and other offices as needed.
• Contribute to the firm’s newsletter, internal and external communications, award submissions, white papers, industry articles, and conference presentations
• Represent the firm to clients, teaming partners, professional organizations, and business associates
• Conduct outreach activities to engage our small business, minority, women, and veteran-owned teaming partners
• Performs other related duties as assigned

Education and Experience:

• Bachelor’s degree in Marketing, Business, English, Communications, or related field
• 3-6+ years of experience in proposal development, coordination, and management specific to A/E/C marketing
• CPSM certification (or pursuit of certification) desired

Required Skills/Abilities:

• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite, Adobe Creative Suite, Deltek Vision (or VantagePoint), and/or related software
• Excellent interpersonal, and organizational abilities
• Good foundational knowledge of A/E/C marketing fundamentals
• Strong time-management skills and the ability to prioritize and manage multiple tasks simultaneously
• Ability to work collaboratively as part of a team
• Eagerness to learn

PRIME AE Group is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Please submit resume and salary requirements to Tracey Poler, Director of Marketing, at tpoler@primeeng.com.