AMMON HEISLER SACHS architects

Administrative Assistant

January 31, 2022

AMMON HEISLER SACHS architects is looking to fill an administrative/marketing position. This position is deal for someone looking to learn more about marketing, accounting, human resources and general business administration. The position offers a potential for professional growth and advancement.

Summary

Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

Required Education and Experience

• 2 years relevant experience
• College degree

Essential Functions

• Data entry, minimal accounting
• Answer, screen and transfer inbound phone calls
• Receive and direct visitors and clients
• General clerical duties including photocopying, fax and mailing
• Maintain electronic and hard copy filing system
• Retrieve documents from filing system
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Prepare written responses to routine enquiries
• Prepare and modify documents including correspondence, reports, drafts, memos and emails
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
• Prepare agendas for meetings and prepare schedules
• Record, compile, transcribe and distribute minutes of meetings
• Open, sort and distribute incoming correspondence
• Maintain office supply inventories
• Coordinate maintenance of office equipment
• Coordinate and maintain records for staff, telephones, parking
• Job entry and set-up in Ajera, Newforma and PaperCut
• Assist with incoming job applicants and the interview process
• Assist with proposals
• Assist with miscellaneous marketing items (brochures, project pages, website, etc.)
• Assist with collaboration/coordination with marketing/business development consultant(s)

Competencies

• Communication Proficiency – written and verbal
• Technical Capacity
• Problem Solving/Analysis
• Presentation Skills
• Knowledge of Microsoft Office Software
• Planning and organizing
• Prioritizing
• Problem assessment and problem solving
• Information gathering and monitoring
• Attention to detail and accuracy
• Flexibility
• Adaptability
• Teamwork
• Computer skills and knowledge of relevant software
• Knowledge of operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Knowledge of principles and practices of basic office management
• Ability to attend all off site meetings is required

Please send cover letter and resume to Elle Ellis at careers@ahsarch.com