2019-2020 SMPS Maryland Board of Directors Call for Nominations

March 15, 2019

SMPS Maryland is now accepting nominations for positions on the Board of Directors for the term beginning September 1, 2019.

Download the Call for Nominations Package and Nomination Form: 2019-2020 SMPS BOD Nominations.

Nominations may be submitted by an individual (self-nominations are the most common method) or by a petition. Petition nominations must be signed by a minimum of 30 percent of the chapter membership as of April 15, 2019. The following lists eligibility requirements and descriptions of each board position. All positions are open to nominations for this term except President, Immediate Past President and those noted otherwise.

The Nomination and Election Process

Individual nominations will be evaluated by the Nominations and Elections Committee. The committee will then select a slate consisting of one qualified nominee for each open position or proposing co-chairs. It is the committee’s responsibility to select those candidates it believes represent the best balance for the board from among the qualified nominations received.

A petitioned nominee may be included in the slate of candidates selected by the Nominations and Elections Committee, but if not selected by the Committee the petitioned nominee shall automatically appear on a ballot along with the slated candidate if the petitioned nominee meets all eligibility requirements for the position being sought.

A ballot with the slate of candidates determined by the Nominations and Elections Committee plus the names of qualified candidates submitted by petition will be submitted to the membership by May 15. However, if no candidates are submitted by petition, the Secretary will declare the Nominating Committee’s slate of candidates elected and a membership ballot will not be issued.

All nominations must be submitted on the nomination form provided via link above. Please include all relevant business contact information and a brief statement outlining the candidate’s qualifications for the desired position. Nominations must be received by Kaitlin Pravetz, Chair of the Nominations and Elections Committee, by COB Monday, April 15, 2019.

If you have questions about the nomination and election process or about serving on the SMPS Maryland Board, please contact Kaitlin Pravetz, President-Elect, at 667.600.4356 or by email.

Eligibility

To qualify for a position on the SMPS Maryland Board, all candidates must meet the following requirements:

• be a current active SMPS Maryland member in good standing
• have been a member of SMPS for one or more years
• have been a SMPS Maryland committee member for one or more years
• have the endorsement of your firm

Expectations

The following is expected of all SMPS Maryland Board Members:

• be committed to the Society’s mission
• be committed to attending monthly board meetings
• be willing to devote an estimated 5–15 hours per month to SMPS
• be a team player and contribute personal and professional qualities that complement those of other board members
• become knowledgeable about current goals and issues of importance to the Chapter and be committed to advancing the interests of SMPS and its members
• be willing to place SMPS’ purposes and interests above your own professional and personal interests when making decisions as a board member

Description of Positions

Executive Committee

President: The President is a voting member of the Board of Directors and of the Executive Committee. The President remains on the Board for one additional year after his/her term to serve as Immediate Past President. The President is the principal officer and spokesperson for the Chapter and exercises general oversight of its affairs and the Board of Directors. 1 year term filled by Kaitlin Pravetz for 2019-2020

President-Elect: The President-Elect is a voting member of the Board of Directors and of the Executive Committee. The President-Elect assists the president in overseeing the board and serves as an additional resource for all positions and committees. In the absence of the President, the President-Elect shall preside at meetings of the Chapter, the Board of Directors, or the Executive Committee. When acting as President, the President-Elect shall have all the powers of and be subject to all the restrictions upon the President. 1 year term – To be eligible for election as President-Elect, the individual must have served on the Board of Directors for one year.

Secretary: The Secretary is a voting member of the Board of Directors and of the Executive Committee. The Secretary shall attend every Board Meeting and ensure that the meeting minutes of the Board and Executive Committee are recorded and maintained in the permanent record of the Chapter. 2 consecutive 2-year terms

Treasurer: The Treasurer is a voting member of the Board of Directors and of the Executive Committee. The Treasurer is ultimately responsible for the fiscal management and financial integrity of the Chapter. 2 year term

Directors-at-Large

Directors are responsible for oversight of their committees and their committee members, and for the end product/result of their committees (i.e. Education Session, Membership Drive, Chapter communication, etc.) This includes selecting able/active committee volunteers, participation in short and long range goal planning activities, and fulfillment of all commitments of their position.

Director of Programs: The Director of Programs (could also serve as President-Elect in term) is responsible for developing and implementing panel discussions on current and/or upcoming market trends and opportunities, with speakers generally comprised of potential clients; project tours/case studies; and/or other programs that meet the needs of SMPS Maryland’s membership. Programs are held at least 3 times a year. 2 consecutive 1-year terms

Director of Education: The Director of Education is responsible for developing, promoting, and coordinating all educational sessions for the chapter as it relates to marketing, business development, and A/E/C best practices. Education events are held at least 3 times a year, not including roundtable events. 2 consecutive 1-year terms

Director of Special Events: The Director of Special Events is responsible for developing and coordinating all Chapter special events. These may include the Annual Kick-Off Event, Holiday Party, Networking Mixers, and other events determined by the Board. 2 consecutive 1-year terms

Director of Membership:  The Membership Director is responsible for Chapter member services including member retention, recruitment, and the promotion of member benefits. 2 consecutive 1-year terms

Director of Sponsorship: The Director of Sponsorship is charged with generating corporate sponsorships to fund SMPS Maryland’s operations and activities. 2 consecutive 1-year terms

Director of Communications: The Director of Communications handles all communications for the Chapter, including events management and promotion; managing and providing valuable content for the membership on the Chapter website; promoting Chapter members and sponsors; and promoting all aspects of the Chapters efforts. 2 consecutive 1-year terms

Co-Director of Communications: The Co-Director of Communications handles all communications for the Chapter, including events management and promotion; managing and providing valuable content for the membership on the Chapter website; promoting Chapter members and sponsors; and promoting all aspects of the Chapter’s efforts. 2 consecutive 1-year terms

Director-at-Large: The Director-at-Large serves to balance and enhance the board. In addition to supporting ad-hoc committee needs, responsibilities include Chapter Liaison (coordination with other organizations and community service activities) and other duties as requested by the President or the Board of Directors. 1 year term